The challenge
Banca d'Alba had to manage its corporate email in compliance with the GDPR while also preserving communications from former associates long term, as the Data Protection Authority requires.
Customer story · Cooperative credit banking · Italy
Strategic resilience: Banca d'Alba's email compliance evolution with STORViX and Archivium.
The GDPR puts strict requirements on how corporations store personal information. For a financial institution such as Banca d'Alba, compliance is not just a legal duty but a responsibility to maintain trust among clients and stakeholders. To address GDPR compliance and email management, the bank partnered with STORViX and Archivium.
- STORViX Vaulting System
- Archivium digital preservation
- Tier 3 data region in Piacenza (Italy)
- Naquadria (IT advisor and data centre)
Tier 3
Dedicated data region in Piacenza, Italy, hosting the vaulting system
STORViX customer story — Banca d'Alba
Automatic
Email deletion in line with the Italian Data Protection Authority's guidance
STORViX customer story — Banca d'Alba
2023
Partnership formed on 28 September 2023, with the collaboration continuing since
STORViX customer story — Banca d'Alba
The solution
A STORViX Vaulting System combined with Archivium's digital preservation, hosted in a dedicated Tier 3 data region in Piacenza, Italy, with automatic email deletion built in.
- STORViX Vaulting System
- Archivium digital preservation
- Tier 3 data region in Piacenza (Italy)
- Naquadria (IT advisor and data centre)
The challenge
Banca d'Alba faced a significant challenge in managing its corporate email system in compliance with European GDPR regulations. The issue was further complicated by the need to ensure the long-term preservation of communications from former associates, a requirement set by the Data Protection Authority.
The decision
Recognising Banca d'Alba's data storage and compliance needs, Naquadria, a leading IT advisor and data centre, took an innovative approach. By identifying STORViX's flexible and secure storage and Archivium's digital preservation expertise, Naquadria brought the two European companies together on 28 September 2023 in a partnership that aligned with the bank's requirements.
"In discussions with Banca d'Alba, I instantly understood the challenges of regulatory compliance, which is a major concern in Italy. Since I knew about STORViX's flexible solution and Archivium's expertise in data security, I saw a possibility to connect the two companies to offer a seamless and secure solution to address Banca d'Alba's situation. I am proud to have played a key role in facilitating this successful collaboration." Alessandro Solari, CEO of Naquadria.
The solution
Following an in-depth analysis of Banca d'Alba's digital archive, STORViX and Archivium put together a comprehensive solution built around the STORViX Vaulting System, hosted in a dedicated Tier 3 data region in Piacenza, Italy. The system combines technology from both companies to uphold data retention principles, integrity, availability and usability, and it automates the deletion of emails as recommended by the Data Protection Authority.
The solution incorporates clear policies and advanced digital preservation systems that comply with the GDPR and protect both the bank and its employees in case of post-termination litigation. Securely archiving personal data also gives Banca d'Alba's customers added assurance. The automated approach to email retention ensures that only essential and compliant data is preserved.
The outcome
The implementation underscores Banca d'Alba's proactive stance, establishing it as one of the pioneering Italian banks to address electronic mail management systematically under current regulations. That positions the bank at the forefront of cooperative credit banks and of Italian banking establishments generally.
Through clear policies and advanced digital storage systems, Banca d'Alba now maintains a secure and compliant corporate communication environment that answers the demands of the contemporary business landscape. The project has led to a continuing collaboration between Banca d'Alba, STORViX and Archivium to keep the bank's email management system successful, including staying current with the evolving GDPR and adapting the solution to maintain compliance.
About Banca d'Alba
Banca d'Alba is an Italian cooperative credit bank founded in 1998 and a pillar of its territory, with a presence in multiple regions across Europe, the Middle East and Africa. The bank is dedicated to delivering high-quality services to individuals, families and businesses. Its logo encapsulates the cultural, historical and territorial values of the area it serves, reflecting a profound connection to its roots.
Results
What was measured afterwards
- Corporate email archived in line with GDPR, with automatic deletion as the Italian Data Protection Authority recommends
- Communications from former associates preserved long term, as the Data Protection Authority requires
- Among the first Italian banks to address email management systematically under current regulations
“This operation aligns perfectly with the guidance provided by the Italian Data Protection Authority, which recommends that employers limit the retention of emails by adopting automatic deletion systems and ensuring that their retention is supported by valid reasons.”
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